STAFF MEETING - Jan 14, 2025
TVC Staff Meeting Minutes
January 14, 2025 | 1:30 p.m. | West Conference Room
Present: Craig, Lenee, Kristin, Mel, Sara, Taylor, Brenda, Sheldon, Melody, Judith, Wendy, Leo, Luke, Todd, Kelli, Mike, Justin
Present Via FaceTime: N/A
Absent: Jeannie
SUNDAY, January 19, 2025
SERMON: CRAIG SMITH | ANNOUNCEMENTS:
WEEKLY ANNOUNCEMENTS:
Welcome to The Vail Church both in-person and online! If you have a prayer request or you are new to our church, please fill out a Connecting Card in the seat pocket, you can also use the QR code provided or by visiting thevailchurch.com. You can drop your connecting card into the offering boxes/baskets on your way out.
If you're new today, please stop by the Connecting Center in the gym on your way out so we can meet you and give you a gift to say thanks for coming.
Offering boxes are located in the church entrance, online by visiting thevailchurch.com or by using the QR code in the bulletin - Thank you for your continued support!
Prayer is available after each service in the East Conference Room
BENEVOLENCE ANNOUNCEMENT (after service)
We are so glad you’re here! Thank you for choosing to spend part of your time Sunday with us!
NEW ANNOUNCEMENT REQUESTS 1.19.25
Interest Meeting for Summer '25 Global Teams!
Ready to take a step of faith? We're thrilled to kick off recruitment for our 2025 global mission teams! This summer, adventure awaits with our High Land and Low Land Extreme Teams as they backpack and trek through the breathtaking Himalayas in South Asia, sharing the good news. Our English/Sports camp team will also share Christ with youth in Czechia, one of the most atheistic European nations. Join us in the fireside room immediately after the morning services today to learn more. Or email us at missions@thevailchurch.com. Let's engage the global mandate together!
Women’s Winter Hike - February 1st
Ladies! The Women's Ministry invites you to join us on our winter adventure hike on February 1 from 9:30am - 12:30 pm Location to be determined by weather and snow conditions. This will be an intermediate hike/snowshoe, enjoying great fellowship in God's glorious creation.
Please register online.
DISCOVER TVC
New to The Vail Church or looking to connect more? Discover the Vail Church is the perfect place to start and our next one is coming up on January 26th. This is an opportunity to learn the heart and vision of TVC and find out ways you can join in the mission. This is for new people and long time TVC families who are looking to re-discover the church. Register today at thevailchurch.com/nextsteps
Learning Communities
Looking for a simple way to grow your faith and build community with others? Join our midweek Learning Community starting January 22nd. This Learning Community is a 9-Week community opportunity, hosted on campus at The Vail Church, that features dinner, teaching, and collaboration around a table. This one is called 'Movement Maker' which will help you understand how to be a disciples as well as make disciples. Register today at thevailchurch.com/nextsteps
Rotator Slides: Sunday, January 19, 2025
SM Ministry
Prayer
Young Adults
We Wax While You Worship
TVC Pickleball
Mountain Top Services
ELDC early bird
Men’s High Ground
Winter Art Workshops
Daddy Daughter Date
Learning Community
Summer ‘25 Global Extreme teams
Baby Dedications
Discover TVC
A look ahead Announcement Requests for Sunday, January 26, 2025
Men’s High Ground - 2nd plug
Daddy Daughter Date - 2nd plug
Women’s Winter Hike - 2nd plug
TVC Baby Dedications - Sunday, February 23, 2025
We will be holding baby dedications on Sunday, February 23rd at the 11:00 service. If you would like to have your child dedicated, please contact brenda@thevailchurch.com.
Staff out of Office
Sheldon Out - 1.17-1.20.25
Greg Out - 1.23-1.29.25
Craig & Lenee Out - 1.22-1.26.25
Other/New Business:
There are tables of excess Christmas decor that we are giving away. The tables will be out until Thursday upstairs outside of the Loft. If you wish to take the items they must leave the building. You are welcome to share this opportunity with someone who you feel might need or like some gently used Christmas decor as well - the timeline of Thursday is a hard stop. All left over items will be donated to Thrifty on Friday.
Post Christmas Notes - please add any comments to this working document regarding Christmas and we will discuss at our Jan. 14th meeting.
Final Sweep 1.19.25 - Todd
Men’s High Ground Conference 2.26-2.28.25
Final Sweep Check List | New final sweep schedule
STAFF LUNCH SCHEDULE
TVC Ministry Reports due: 1.13, 2.17, 3.17, 4.14, 5.12, 6.16
Staff Lunch, tomorrow, Wednesday, January 15th
Staff Meeting TODAY, January 14, 2024
1:30PM WEST CONFERENCE ROOM
HAPPY BIRTHDAY TO WENDY ON 1.16.25!
MINISTRY UPDATES:
Brenda - Administrative
Excess Christmas items are available for taking through Thursday, 1.16.25. They are upstairs outside the LOFT.
Kristin - Connecting | Social Media Director & Worship Assistant
Social Media is up 200%!
Very favorable analytics
Leo - Discipleship/Adult Ministries
Prayer request for Young Adults
What the future looks like
Discover TVC Class coming up on January 26, 2025
New Learning Community Class beginning on January 22, 2025.
Encouragement to staff “Who are your few”
Sheldon - Facilities
Heat Update - Friday new part to hopefully fix the problem
Dumpster shelter 80% finished.
Justin & Taylor - Student Ministry
Currently doing an Apologetic series
Three new students
95% of students attending are from public schools
Solid volunteer base
Practicing quarterly gospel training
HS girls continuing their bible study
Kelli - TVC Women’s Ministry
Great response and turn out for Yoga class
Thursday morning study resuming on January 16th - record number of sign-ups
Pray for leaders
March - hopeful to start small groups
Luke - Technology
Working on sanctuary lighting and some other small projects
Working on getting Clear Stream going.
Todd - Worship Ministry
Potential new members to join the worship team
Christmas music was recorded and will be forthcoming to share.
Melita & Sara - TVCDC
Briana’s dad is at home and healing
Paul Hammontree - pray for current blood clots
Superhero Night to be in January - date TBD
Settlement with the state is officially OVER! Praise!!
Back to annual visits
Enrolled 7 new families
Fully staffed
Beginning February 3rd - center ours will end at 5:00pm.
Melody/Judith - Children’s Ministry
Daddy Daughter Date - February 8th
Western Theme
ELDC early registrations end in February
Camp dates 6.16-6.20.25
New volunteers have been added to Sunday’s
Pleased with Christmas
Lenee - Local/Global Missions
Recruitment for 2025 Mission trips has begun (1.12 & 1.19)
3-4 prospects for South Asia
1 for Czech
New Extreme Team structure
Highland
Lowland
Teams will train together but split when they enter South Asia
Carlos visiting the month of February with his two daughters who have never been to the states.
Interactive screen in the Khall is up and running with a lot of Missions information to be shared.
Holding annual Missions meeting
Prayer for new members
Greg - Finance
Reminder to submit cell phone reimbursements
Cleaning data base the next 2 months
W2’s should be received in the near future
Mike - Executive Pastor
N/A
Craig - Lead Pastor
Thanks to everyone’s effort during the Christmas season
Jeannie - Finance
N/A
Wendy - Graphic Design
New branding release will happen on February 11th.
NEXT MEETING: Tuesday, January, 28, 2025 in the West Conference Room
Respectfully Submitted by Brenda Gruber 1.15.25
January 14, 2025 | 1:30 p.m. | West Conference Room
Present: Craig, Lenee, Kristin, Mel, Sara, Taylor, Brenda, Sheldon, Melody, Judith, Wendy, Leo, Luke, Todd, Kelli, Mike, Justin
Present Via FaceTime: N/A
Absent: Jeannie
SUNDAY, January 19, 2025
SERMON: CRAIG SMITH | ANNOUNCEMENTS:
WEEKLY ANNOUNCEMENTS:
Welcome to The Vail Church both in-person and online! If you have a prayer request or you are new to our church, please fill out a Connecting Card in the seat pocket, you can also use the QR code provided or by visiting thevailchurch.com. You can drop your connecting card into the offering boxes/baskets on your way out.
If you're new today, please stop by the Connecting Center in the gym on your way out so we can meet you and give you a gift to say thanks for coming.
Offering boxes are located in the church entrance, online by visiting thevailchurch.com or by using the QR code in the bulletin - Thank you for your continued support!
Prayer is available after each service in the East Conference Room
BENEVOLENCE ANNOUNCEMENT (after service)
We are so glad you’re here! Thank you for choosing to spend part of your time Sunday with us!
NEW ANNOUNCEMENT REQUESTS 1.19.25
Interest Meeting for Summer '25 Global Teams!
Ready to take a step of faith? We're thrilled to kick off recruitment for our 2025 global mission teams! This summer, adventure awaits with our High Land and Low Land Extreme Teams as they backpack and trek through the breathtaking Himalayas in South Asia, sharing the good news. Our English/Sports camp team will also share Christ with youth in Czechia, one of the most atheistic European nations. Join us in the fireside room immediately after the morning services today to learn more. Or email us at missions@thevailchurch.com. Let's engage the global mandate together!
Women’s Winter Hike - February 1st
Ladies! The Women's Ministry invites you to join us on our winter adventure hike on February 1 from 9:30am - 12:30 pm Location to be determined by weather and snow conditions. This will be an intermediate hike/snowshoe, enjoying great fellowship in God's glorious creation.
Please register online.
DISCOVER TVC
New to The Vail Church or looking to connect more? Discover the Vail Church is the perfect place to start and our next one is coming up on January 26th. This is an opportunity to learn the heart and vision of TVC and find out ways you can join in the mission. This is for new people and long time TVC families who are looking to re-discover the church. Register today at thevailchurch.com/nextsteps
Learning Communities
Looking for a simple way to grow your faith and build community with others? Join our midweek Learning Community starting January 22nd. This Learning Community is a 9-Week community opportunity, hosted on campus at The Vail Church, that features dinner, teaching, and collaboration around a table. This one is called 'Movement Maker' which will help you understand how to be a disciples as well as make disciples. Register today at thevailchurch.com/nextsteps
Rotator Slides: Sunday, January 19, 2025
SM Ministry
Prayer
Young Adults
We Wax While You Worship
TVC Pickleball
Mountain Top Services
ELDC early bird
Men’s High Ground
Winter Art Workshops
Daddy Daughter Date
Learning Community
Summer ‘25 Global Extreme teams
Baby Dedications
Discover TVC
A look ahead Announcement Requests for Sunday, January 26, 2025
Men’s High Ground - 2nd plug
Daddy Daughter Date - 2nd plug
Women’s Winter Hike - 2nd plug
TVC Baby Dedications - Sunday, February 23, 2025
We will be holding baby dedications on Sunday, February 23rd at the 11:00 service. If you would like to have your child dedicated, please contact brenda@thevailchurch.com.
Staff out of Office
Sheldon Out - 1.17-1.20.25
Greg Out - 1.23-1.29.25
Craig & Lenee Out - 1.22-1.26.25
Other/New Business:
There are tables of excess Christmas decor that we are giving away. The tables will be out until Thursday upstairs outside of the Loft. If you wish to take the items they must leave the building. You are welcome to share this opportunity with someone who you feel might need or like some gently used Christmas decor as well - the timeline of Thursday is a hard stop. All left over items will be donated to Thrifty on Friday.
Post Christmas Notes - please add any comments to this working document regarding Christmas and we will discuss at our Jan. 14th meeting.
Final Sweep 1.19.25 - Todd
Men’s High Ground Conference 2.26-2.28.25
Final Sweep Check List | New final sweep schedule
STAFF LUNCH SCHEDULE
TVC Ministry Reports due: 1.13, 2.17, 3.17, 4.14, 5.12, 6.16
Staff Lunch, tomorrow, Wednesday, January 15th
Staff Meeting TODAY, January 14, 2024
1:30PM WEST CONFERENCE ROOM
HAPPY BIRTHDAY TO WENDY ON 1.16.25!
MINISTRY UPDATES:
Brenda - Administrative
Excess Christmas items are available for taking through Thursday, 1.16.25. They are upstairs outside the LOFT.
Kristin - Connecting | Social Media Director & Worship Assistant
Social Media is up 200%!
Very favorable analytics
Leo - Discipleship/Adult Ministries
Prayer request for Young Adults
What the future looks like
Discover TVC Class coming up on January 26, 2025
New Learning Community Class beginning on January 22, 2025.
Encouragement to staff “Who are your few”
Sheldon - Facilities
Heat Update - Friday new part to hopefully fix the problem
Dumpster shelter 80% finished.
Justin & Taylor - Student Ministry
Currently doing an Apologetic series
Three new students
95% of students attending are from public schools
Solid volunteer base
Practicing quarterly gospel training
HS girls continuing their bible study
Kelli - TVC Women’s Ministry
Great response and turn out for Yoga class
Thursday morning study resuming on January 16th - record number of sign-ups
Pray for leaders
March - hopeful to start small groups
Luke - Technology
Working on sanctuary lighting and some other small projects
Working on getting Clear Stream going.
Todd - Worship Ministry
Potential new members to join the worship team
Christmas music was recorded and will be forthcoming to share.
Melita & Sara - TVCDC
Briana’s dad is at home and healing
Paul Hammontree - pray for current blood clots
Superhero Night to be in January - date TBD
Settlement with the state is officially OVER! Praise!!
Back to annual visits
Enrolled 7 new families
Fully staffed
Beginning February 3rd - center ours will end at 5:00pm.
Melody/Judith - Children’s Ministry
Daddy Daughter Date - February 8th
Western Theme
ELDC early registrations end in February
Camp dates 6.16-6.20.25
New volunteers have been added to Sunday’s
Pleased with Christmas
Lenee - Local/Global Missions
Recruitment for 2025 Mission trips has begun (1.12 & 1.19)
3-4 prospects for South Asia
1 for Czech
New Extreme Team structure
Highland
Lowland
Teams will train together but split when they enter South Asia
Carlos visiting the month of February with his two daughters who have never been to the states.
Interactive screen in the Khall is up and running with a lot of Missions information to be shared.
Holding annual Missions meeting
Prayer for new members
Greg - Finance
Reminder to submit cell phone reimbursements
Cleaning data base the next 2 months
W2’s should be received in the near future
Mike - Executive Pastor
N/A
Craig - Lead Pastor
Thanks to everyone’s effort during the Christmas season
Jeannie - Finance
N/A
Wendy - Graphic Design
New branding release will happen on February 11th.
NEXT MEETING: Tuesday, January, 28, 2025 in the West Conference Room
Respectfully Submitted by Brenda Gruber 1.15.25
Posted in Staff Meeting
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